The existing paper-based dormitory management system faces several significant problems and challenges, which include:
o Manual Data Entry and Record-Keeping: This takes a long time, can have mistaken, and needs a lot of work from administrators.o Ineffective Communication: Physical memos, notices, and forms are utilized to share information between dormitory staff, residents, and administrators.o Limited Reporting and Analysis: Creating reports and analysing data for dormitory management is time-consuming and may be inaccurate.o Costly and Resource-Intensive: Maintaining a paper-based system requires a significant investment in storage space and printing.o Room Assignment Challenges: Assigning rooms to students manually can be complex, especially when considering preferences, availability, and special accommodations.This can lead to inequitable room assignments and increased administrative workload.o Lack of Transparency: Residents may have limited access to their own records, including payment histories and room assignments.Such circumstances may result in communication breakdowns, miscommunications, and obstacles to the delivery of critical data.