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Standard metrics- : The standards and guidelines incorporate the following key principles: Departments should be empowered to plan their office space.The supervision of staff and/or occasional confidential meetings is not usually considered sufficient cause for an enclosed workstation.For example, laboratories, health units or clinics, courtrooms, hearing rooms, staffed libraries, mainframe computer rooms, workshops, central mail operations rooms, radio/communications centers, survey and mapping rooms, public assembly areas, exhibit areas, conference or training complexes, central storage/warehousing areas, trade shops, etc.This principle recognizes that fewer barriers to change, less disruption when change does occur, and lower costs in money and time can be accomplished by: ousing open space planning whenever practical oreducing the number of different sizes of spaces ostandardizing the sizes of as many spaces as possible

Definitions: Circulation Space - Spaces, such as corridors and aisles, provided within an office to allow for access to various work areas.This principle recognizes that simplified, minimum standards and broad guidelines written in non-technical language will enable departments to plan their own office Space should be allocated according to functional requirements.This principle recognizes that the simply allocating office space to people based on their position or rank in an organizational hierarchy rather than the functional needs of their work may result in a less productive workplace and additional costs.This includes partitions, screens, finishes, signs and modifications to telephone, lighting, electrical, heating and ventilation as necessary to service the office layout.If a special purpose space will contain a workstation (e.g., librarian, lab technician), the position allocated the workstation will not be included in the FTE count used to calculate the department's space envelope

Office Design Guidelines

Purpose

The following guidelines will provide direction when designing office space.This principle recognizes that, if office space is treated as an administrative resource and managers are given the opportunity to plan office space using simplified standards and guidelines, more creative, cost-effective solutions to satisfying office space needs will result.Enclosed Workstation - A workstation with four-sided, floor-to-ceiling enclosures using drywall, demountable or removable partitions.It includes a description about the occupant group's requirements for each workstation, support, circulation and special purpose spaces, based upon the approved space standards and guidelines .It does not include accessory areas such as washrooms, janitor closets, electrical and telephone closets, public corridors and elevator lobbies.The following space planning and design guidelines are recommended:

oIn order to create flexibility, promote air quality, increase natural light penetration and reduce costs, attempt to limit the number of enclosed workstations to 45% of the total workstations on a floor.Full-Time Equivalent (FTE) - A measure of labor utilization which approximates the number of persons employed by a department and requiring office space.Workstation space may be enclosed or open depending on the confidentiality, security, visual and acoustical privacy requirements of the job.oEnclosed workstations may be provided to senior managers (e.g., director level and above) and positions which conduct continuous (e.g., on a daily basis for at least 3 to 4 hours during the day) confidential meetings.Functional Program - A detailed statement describing what is needed by a department to perform its activities efficiently, safely and comfortably.General Office Space - Office space used to accommodate general administrative functions (workstation, support, and circulation space) and does not require special design and construction because of other special program delivery activities.Open Workstation - A workstation with no enclosures or two to three enclosures below ceiling height using screens or panels.Standards do not establish or imply minimum space entitlement and consideration should be given by departments to meet their requirements using less space.Workstation Space - Spaces provided to people to accommodate their individual furniture and equipment and allow them to perform their job functions.Special purpose space requirements must be determined through a functional program and justified based on an inventory of the furniture, equipment, supplies and materials to be accommodated.

Standard metrics- : The standards and guidelines incorporate the following key principles:
Departments should be empowered to plan their office space. This principle recognizes that, if office space is treated as an administrative resource and managers are given the opportunity to plan office space using simplified standards and guidelines, more creative, cost-effective solutions to satisfying office space needs will result.

Standards and guidelines should be simplified. This principle recognizes that simplified, minimum standards and broad guidelines written in non-technical language will enable departments to plan their own office Space should be allocated according to functional requirements. This principle recognizes that the simply allocating office space to people based on their position or rank in an organizational hierarchy rather than the functional needs of their work may result in a less productive workplace and additional costs.
Space should be flexible. This principle recognizes that fewer barriers to change, less disruption when change does occur, and lower costs in money and time can be accomplished by:
•using open space planning whenever practical
•reducing the number of different sizes of spaces
•standardizing the sizes of as many spaces as possible

Definitions:
Circulation Space - Spaces, such as corridors and aisles, provided within an office to allow for access to various work areas.

Enclosed Workstation - A workstation with four-sided, floor-to-ceiling enclosures using drywall, demountable or removable partitions.

Department - The GNWT department, board or agency requiring office space.

Full-Time Equivalent (FTE) - A measure of labor utilization which approximates the number of persons employed by a department and requiring office space. Office space planning is based on the anticipated number of FTEs at the mid-point of an occupancy or a five year period, whichever is less.

Functional Program - A detailed statement describing what is needed by a department to perform its activities efficiently, safely and comfortably. It includes a description
about the occupant group’s requirements for each workstation, support, circulation and special purpose spaces, based upon the approved space standards and guidelines . It also describes how the areas relate to each other functionally and may describe the type and size of furniture and equipment that needs to be accommodated. A functional program is used by a designer to complete a space layout.

General Office Space - Office space used to accommodate general administrative functions (workstation, support, and circulation space) and does not require special design and construction because of other special program delivery activities. General office space can usually be reallocated between departments with minimal changes required.

Guidelines -Statements designed to provide direction when planning office space. While not mandatory, guidelines should be followed unless there is good reason not to do so.

Office Project - A leasing and/or construction project for provision of office space for a department. Office projects may be approved as part of a general office plan or on an ad hoc basis as a result of department requests.

Open Workstation - A workstation with no enclosures or two to three enclosures below ceiling height using screens or panels.

Space Envelope - The total amount of general purpose office space provided to a department, as determined under these standards.

Special Purpose Space - Additional, non-standard areas required by a department to accommodate specific activities which are unique and essential to delivery of the department’s particular program. For example, laboratories, health units or clinics, courtrooms, hearing rooms, staffed libraries, mainframe computer rooms, workshops, central mail operations rooms, radio/communications centers, survey and mapping rooms, public assembly areas, exhibit areas, conference or training complexes, central storage/warehousing areas, trade shops, etc. Special purpose space is not included in the space envelope allocation determined under these standards.

Standards - A set of prescribed maximum space allocations which must be followed when planning office space. Standards do not establish or imply minimum space entitlement and consideration should be given by departments to meet their requirements using less space.

Support Space - Shared space containing furniture, equipment or materials used by a department. For example, photocopier rooms, file cabinets, meeting rooms, coffee counters, etc. These shared spaces are located near the people that use them on a regular basis and may be enclosed or open depending on the type of equipment and the work performed in them.

Tenant Improvements -The interior of an office building, designed and constructed to the meet the requirements of the department. This includes partitions, screens, finishes, signs and modifications to telephone, lighting, electrical, heating and ventilation as necessary to service the office layout. The term ‘fit up’ is sometimes used to describe the construction of tenant improvements.

Useable Space - The space that is actually useable by a department. It does not include accessory areas such as washrooms, janitor closets, electrical and telephone closets, public corridors and elevator lobbies. Corridors within the boundaries of a department’s space are included in the useable space.

Workstation Space - Spaces provided to people to accommodate their individual furniture and equipment and allow them to perform their job functions. Workstation space may be enclosed or open depending on the confidentiality, security, visual and acoustical privacy requirements of the job.

Special Purpose Space

In addition to general purpose space which is accommodated within the space envelope, most departments will require special purpose space. This space is not included in the space envelope calculation.

Special purpose space requirements must be determined through a functional program and justified based on an inventory of the furniture, equipment, supplies and materials to be accommodated.

If a special purpose space will contain a workstation (e.g., librarian, lab technician), the position allocated the workstation will not be included in the FTE count used to calculate the department’s space envelope

Office Design Guidelines

Purpose

The following guidelines will provide direction when designing office space. Although adherence to the guidelines is not mandatory, they serve as a reference for sound management decisions and should be followed unless there are justified reasons for deviations.

The following space planning and design guidelines are recommended:

•In order to create flexibility, promote air quality, increase natural light penetration and reduce costs, attempt to limit the number of enclosed workstations to 45% of the total workstations on a floor.

•Enclosed workstations may be provided to senior managers (e.g., director level and above) and positions which conduct continuous (e.g., on a daily basis for at least 3 to 4 hours during the day) confidential meetings. The supervision of staff and/or occasional confidential meetings is not usually considered sufficient cause for an enclosed workstation. The provision of meeting rooms and shared Quiet Rooms is a more efficient and functional solution.

•Enclosed offices should be positioned on the building core and provided with glazing to receive natural light. Screens should be 1.65m (65") or lower in height.
•Allocate approximately 25% of the space as circulation space.
•For periodic large group (12 or more people) meetings, conference rooms should be rented from the private sector rather than accommodated in general office space. However, if private conference facilities are not available locally, departments can provide for conference-size rooms by connecting adjoining meeting rooms with ceiling height, soundproof, moveable partitions.

•Departments should consider collocating in order to share support spaces and equipment and reduce costs.
•Plan space so that short term space requirements are isolated from longer term requirements to enable future space reductions.
•To promote open workstation planning, Quiet Rooms can be provided for small group meetings and work requiring privacy. To provide maximum functionality as shared workstations, Quiet Rooms should be equipped with furniture, computer equipment and communications connections.
•To create flexibility, apply a modular approach to planning; i.e., plan spaces which are compatible with building grids. Most existing facilities are built on a 5' x 5' grid.
•Plan the size of smaller support spaces so that they can be interchangeable with workstations for people.
•Attempt to standardize workstation furniture so that, when moves occur, only people need to move