Lakhasly

This training program covered export and import procedures, risk management, purchasing, and legal administration. Export training detailed recording export transactions electronically, including identifying parties, confidentiality levels, urgency, subject, attachments, barcode printing, scanning, departmental routing, tracking, and notification. Import training mirrored this, adding procedures for "For display" and "General import for safekeeping" and including audit review forms. Risk management focused on analyzing and assessing financial, technological, legal, and natural disaster risks, categorized by color-coded levels (red/high, yellow/medium, pink/low-medium, green/low) to prioritize mitigation. Purchasing management training covered identifying needs, sourcing suppliers, negotiating contracts, inventory management, and quality control, including a practical example using the Al-Jeraisy Company and the Etimad electronic platform for government procurement. Legal administration training emphasized ensuring compliance, reviewing contracts, handling employee issues, and court representation. Finally, the HR files section's role in maintaining employee records, ensuring document security and confidentiality, and supporting administrative processes was discussed, along with practical file data entry.

Training in General Export
Export procedures and how to send and receive transactions
:Export
Recording export transactions in the comprehensive content system
Electronically
Determine the sending party - Determine the recipient party -
Determine the level of confidentiality (normal - confidential) - -
Determine the level of importance (normal - urgent - very urgent) -
Write the subject of the transaction -
Determine the number of attachments -

• Print the barcode (to show the transaction number - date
  )Number of attachments
  Scan the transaction by scanner - Determine the management party
  department) for the original transaction -
  )Determine copies for departments - departments -
  Track transactions sent in the system and direct .
  to specialists
  Notify the private party to receive the transaction Print a form -
  )Receive to the private party
  )Mail procedures Sending transactions via means -
  Week four
  Training in general import
  :Incoming procedures and how to send and receive incoming transactions
  Recording incoming transactions in -
  the comprehensive content system electronically Determining the sending party
  Determining the level of confidentiality (normal - confidential)
  Determining the level of importance (normal - urgent - very urgent) - Writing the subject of
  the transaction Determining the number of attachments
  Printing the barcode (to show the transaction number - date - number -
  )of attachments
  Scanning the transaction using a scanner
  Determining and directing the departments to which it is sent to -
  the General Manager Type of procedure
  )"For display" General import for safekeeping"
  Delivery to the competent departments
  Tracking the transactions sent in the system and directing to the specialists -
  Printing the transaction delivery form -
  Printing a review form for the auditor
  Saving, arranging and organizing the transactions in the files of each -
  competent party in a
  special file
  Week five
  Risk Management
  ,Risk Management is responsible for analyzing and assessing the risks that the port may face
  and its goal is to reduce the impact of these risks, whether they are financial risks
  Technological, legal, or even natural disasters
  It is considered an essential part of the success of any port
  As it contributes to maintaining the safety
  ,,and security of operations / Risk management includes identifying
  and monitoring risks that may affect port operations
  ,Risks may be operational, such as cranes and operational matters
  or non-operational, without any human intervention
  :Risks are often represented by colors
  .Red / High risk that requires immediate measures to reduce its impact
  .Yellow / Medium risk that requires monitoring and taking some preventive measures
  .Pink / Low to medium risk, requires periodic monitoring and may be tolerable
  ,Green / Low risk that does not require immediate action
  ,but requires periodic follow-up. In this way
  the matrix helps in identifying priorities for dealing with risks
  and ensuring effective risk management in operations
  Week 6 (Day 1)
  Purchasing Management
  Plays a vital role in providing the organization with the necessary materials and
  .resources at the best prices and quality
  :Key tasks include
  Identifying needs Identifying required materials
  .and services through coordination with other departments
  .Sourcing suppliers Searching and evaluating suppliers to ensure the best prices and quality
  .Negotiating contracts Negotiating contract terms and prices with suppliers
  Inventory management Monitoring inventory to ensure
  .the availability of the necessary materials without excess or shortage
  .Quality control: Ensuring that the received materials meet the required quality standards
  I also made a report in the purchasing department and the supplier is Al-Jeraisy Company
  and I wrote the description of the office - chair - computer - printer and multiply the quantity by the number
  and it gives us the total result
  ,In the purchasing department in the port administration
  it is responsible for purchasing the materials and equipment necessary to operate the port
  Etimad is an electronic platform affiliated with the Ministry of Finance
  and represents the electronic transformation in
  it - it seeks to digitally transform the work of the Ministry of Finance
  and everything related to the general budget and the budget in government agencies
  ,and includes contract management
  budget and payments, competition management, electronic market, purchases and financial rights
  Etimad platform is a platform between the government
  and private entities from the Ministry of Finance Contracts
  and tenders Electronic market Preparing competitions
  Direct purchase - general competition - limited competition according to the validity
  Week 6 (Day 2)
  Legal Administration
  I learned about the legal administration at the port
  and learned that all activities are in line with the applicable laws
  .and regulations
  The role of the legal administration
  Reviewing contracts... between the port administration
  .and companies and institutions and signing them
  Tasks of the legal administration
  .Dealing with employee problems such as absence, misconduct, etc
  .Pleading in administrative courts when there is any case against the port
  Reviewing contracts and signing them
  The legal administration at the port plays a vital role in organizing
  .and managing various activities within the port
  Legal administration departments
  Maritime commercial law - international, personal status
  seventh week
  The files section in the HR department plays a vital role in organizing
  and following up on the personal and job information of employees
  :Tasks include
  Updating records Keeping and updating the personal
  and job information of employees regularly
  Documentation/Ensuring that all necessary documents such as contracts, certificates
  and evaluations are properly stored
  Security and confidentiality Ensuring the confidentiality of information
  and protecting it from unauthorized access
  Supporting administrative processes Providing the necessary information
  for administrative processes such as appointments and promotions
  We then filled in the data of each file including the number
  of papers, from to, number, date, type, entity and subject
  This section is the backbone of the HR system because it ensures that everything is documented
  and organized in a way that facilitates access to information when needed