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The Problem
The lack of operator involvement in the equipment maintenance program has caused
the reliability of equipment to decline. Here are a few examples:
◆ A tractor was operated without adequate oil in the crankcase, resulting in a $15,000
repair bill after the engine locked.
◆ Operators have received fines from police officers because safety lights were not
operating. The bulbs were burned out and had not been replaced. Brake lights and
turn-signal malfunctions have been cited as having caused rear-end collisions.
◆ A small grass fire erupted at a construction site. When the operator of the vehicle
nearest to the fire attempted to extinguish the blaze, he discovered that the fire
extinguisher had already been discharged.
When the operator fails to report deficiencies to the mechanics, dangerous consequences may result.
The Solution
The goal of any maintenance program is to maintain the company equipment so that
the daily tasks can be performed safely and on schedule. Since the operator is using
the equipment on a regular basis, he or she is in the position to spot potential problems before they become serious. For a successful maintenance program, the following recommendations should be implemented:
◆ Hold a mandatory four-hour equipment maintenance training class conducted by
mechanics in the motor pool.This training would consist of a hands-on approach to
preventive maintenance checks and services at the operator level.
◆ Require operators to perform certain checks on a vehicle before checking it out of
the motor pool. A vehicle checklist would be turned in to maintenance personnel.
The attached checklist would require 5 to 10 minutes to complete.
Conclusion
I believe the cost of maintaining the vehicle fleet at Apex will be reduced when
potential problems are detected and corrected before they become serious.
Operator training and the vehicle pretrip inspection checklist will ensure that
preventable accidents are avoided. I will call you this week to answer any questions
you may have about this proposal


Original text

The Problem
The lack of operator involvement in the equipment maintenance program has caused
the reliability of equipment to decline. Here are a few examples:
◆ A tractor was operated without adequate oil in the crankcase, resulting in a $15,000
repair bill after the engine locked.
◆ Operators have received fines from police officers because safety lights were not
operating. The bulbs were burned out and had not been replaced. Brake lights and
turn-signal malfunctions have been cited as having caused rear-end collisions.
◆ A small grass fire erupted at a construction site. When the operator of the vehicle
nearest to the fire attempted to extinguish the blaze, he discovered that the fire
extinguisher had already been discharged.
When the operator fails to report deficiencies to the mechanics, dangerous consequences may result.
The Solution
The goal of any maintenance program is to maintain the company equipment so that
the daily tasks can be performed safely and on schedule. Since the operator is using
the equipment on a regular basis, he or she is in the position to spot potential problems before they become serious. For a successful maintenance program, the following recommendations should be implemented:
◆ Hold a mandatory four-hour equipment maintenance training class conducted by
mechanics in the motor pool.This training would consist of a hands-on approach to
preventive maintenance checks and services at the operator level.
◆ Require operators to perform certain checks on a vehicle before checking it out of
the motor pool. A vehicle checklist would be turned in to maintenance personnel.
The attached checklist would require 5 to 10 minutes to complete.
Conclusion
I believe the cost of maintaining the vehicle fleet at Apex will be reduced when
potential problems are detected and corrected before they become serious.
Operator training and the vehicle pretrip inspection checklist will ensure that
preventable accidents are avoided. I will call you this week to answer any questions
you may have about this proposal


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