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What process will you use to produce the document?In technical communication, you do the best you can with your resources of time, information, and money.If you are writing a set of printed instructions for installing a water heater and you want those instructions to be easily understood by people who speak only Spanish, you will need more time and a bigger budget to have the document translated, and it will be longer and thus a little bit harder to use, for both English and Spanish speakers.Do you have sufficient time for planning tasks, such as analyzing your audience and purpose, choosing writing tools, and researching and reading background information?Because all these factors interact in complicated ways, every technical document you create involves a compromise.
What process will you use to produce the document? Is there an established process to support the work, or do you need to create a new one? Do you have sufficient time for planning tasks, such as analyzing your audience and purpose, choosing writing tools, and researching and reading background information? Does your budget limit the number of people you can enlist to help you or limit the size or shape of the document? Does your schedule limit how much information you can include in the document? Does your schedule limit the type or amount of document testing you can do? Will the document require updating or maintenance?
Because all these factors interact in complicated ways, every technical document you create involves a compromise. If you are writing a set of printed instructions for installing a water heater and you want those instructions to be easily understood by people who speak only Spanish, you will need more time and a bigger budget to have the document translated, and it will be longer and thus a little bit harder to use, for both English and Spanish speakers. You might need to save money by using smaller type, smaller pages, and cheaper paper, and you might not be able to afford to print the instructions in full color. In technical communication, you do the best you can with your resources of time, information, and money. The more carefully you think through your options, the better able you will be to use your resources wisely and make a document that will get the job done.
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