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My role encompasses comprehensive document management for company and project needs, including maintaining control, adherence to standards, and following up with external parties (consultants and subcontractors) on correspondence and drawings. I lead the team in overseeing key inspection and reporting documents (Inspection Requests, Material Inspection Reports, Non-Conformance Reports, and Readiness for Handing Over) from project initiation, through document scanning and archiving, to final delivery. This includes managing the entire document lifecycle—numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents—as well as generating progress reports and dashboards. My responsibilities require meticulous detail, effective stakeholder communication, and ensuring all documentation remains organized and compliant.
As the overseer of company and project documentation, my responsibilities include maintaining control over all documents, following up with consultants and subcontractors via email regarding letters and shop drawings, and enhancing document control procedures. I ensure that all documentation adheres to formal requirements and necessary standards.
Additionally, I lead my team in overseeing Inspection Requests, Material Inspection Reports, Non-Conformance Reports, and Readiness for Handing Over. I am involved in the initial planning stages of projects and scan all relevant documents for record-keeping purposes. Archiving documents is also part of my role.
I am accountable for managing the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents for the project. I create special monthly reports and dashboards to track progress. Furthermore, I am responsible for overseeing the document flow among various stakeholders.
In summary, my role involves meticulous attention to detail, effective communication with stakeholders, and ensuring that all documentation is organized and compliant with standards.
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